Votecall Policy

On votecalls issued on the Internet, via e-mail, to the membership, any ballot not returned within the specified time is considered an abstention. The specified time should never be less than a two week period, and a maximum of a month. Bouncing e-mail is likewise considered an abstention.

Any member not keeping the Secretary current on e-mail address changes is considered to be expressing a desire not to receive e-mail related to the corporation, including ballots, unless such failure to notify the Secretary is an oversight or such notice is given to another Officer or a member of the Board. Members who have expressed a desire to no longer receive e-mail from the corporation may nontheless receive a ballot if the matter being determined affects their rights as a member.

Votecalls are issued to the Board, as an alternative to calling a special Board Meeting, if the matter being determined is:

1. clear, not an item requiring further discussion, which cannot wait until the next monthly Board Meeting;

2. an emergency, requiring resolution without delay, such that a votecall can be issues before any Board Meeting could be arranged;

3. a trivial cleanup matter where a votecall is needed to technically register the Board's approval of a matter.