Minutes
Board Meeting
July 19, 1998

 

The meeting was conducted on NetMeeting, with 1 member on Instant Message and 2 others on IRC, and proceded according to the published agenda. There were four Whiteboard pages during the meeting - Agenda, Proposals, Diana's Wrap-up, and Check Bounce. 7 of the 11 Board members were in attendance, with Shirley attempting to connect - Brand, Clipper, Gerard, Jan , Lyn, Nancy, and Pat. All votes were unanimous, 50% or more of the active board required by the Bylaws.

 

1. Vote to Approve Brand as Treasurer

 

2. Vote to Approve SunTrust as new Corporate Bank

 

3. Vote to Approve Administration & Operation Costs Grant Proposal:

- Proposal 2 accepted, versus Proposal 1 format

- proposal avoids soliciting membership as counter to the no-fee premise

- proposal avoids soliciting tt-forum as counter to the separation of entities rule

- proposal is structured to accept partial fulfilling of the grant, i.e. small gifts

 

4. Report on Anonymous $500 Gift

 

5. Report on Apparent Embezzlement by Former Treasurer Diana:

- general censure of Diana by Board members

- discussion on attempts to contact Diana, which occurred and were extensive

6. Report and Vote on Prosecution Steps:

- general agreement that prosecution was in order

- video of testimony and evidence sent to Pennsylvania DA, as requested

- vote of confidence on President's steps taken to prosecute apparent crimes

7. Report on Steps Taken to Alert SUFOIT:

- subsequent removal of Diana as National Director

- cessation of fund raising by Diana for SUFOIT also enforced

8. Report on Removal of Board Member process:

- per the Bylaws, only when convicted of a felony or unsound mind, or membership vote

- due to Diana's inactivity, next election should see removal by normal course of events

9. Vote on Interim Accounting Approach:

- deferral in submitting Voucher for Attorney Fees, using fee Gift to replace funds missing

- Brand to compile new Balance Sheet to reflect this

10. Vote on Fiscal Controls Committees:

- possible checks and balances discussed, using a bookkeeping service, spot visits, etc.

- Fiscal Audit Committee composed of Jan and Pat to review faxed monthly Statements

- Statements from Treasurer (Brand) and Gift Pool (Clipper) included in monthly audit

- Fiscal Controls Committee approved to study means and methods, not staffed yet